DATA PRIVACY NOTICE
The Parish of Kilternan, Church of Ireland

  1. Your personal data – what is it?
    Personal data relates to a living individual who can be identified from that data. Identification can
    be by the information alone or in conjunction with any other information in the data controller’s
    possession or likely to come into such possession. The processing of personal data is governed
    bythe General Data Protection Regulation (the “GDPR”).
  2. Who are we?
    The Parish of Kilternan, Church of Irelandis the data controller (contact details below). This means
    it decides how your personal data is processed and for what purposes.
  3. How do we process your personal data?
    The Parish of Kilternan, Church of Irelandcomplies with its obligations under the “GDPR” by
    keeping personal data up to date; by storing and destroying it securely; by not collecting or
    retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised
    access and disclosure and by ensuring that appropriate technical measures are in place to protect
    personal data.
  4. We use your personal data for the following purposes: –
  • To enable us to provide a voluntary service for the benefit of the public in a particular
    geographical area as specified in our constitution;
  • To administer membership records;
  • To fundraise and promote the interests of the church;
  • To manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of gift aid
    applications);
  • To inform you of news, events, activities and services running in Kilternan Parish
  1. What is the legal basis for processing your personal data?
  • Explicit consent of the data subjectso that we can keep you informed about news, events,
    activities and services and process your gift aid donations and keep you informed about parish
    and diocesan events
  • Processing is necessary for carrying out obligations under employment, social security or social
    protection law, or a collective agreement
  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or
    trade union aim provided:
    o the processing relates only to members or former members (or those who have regular
    contact with it in connection with those purposes); and
    o there is no disclosure to a third party without consent
  1. Sharing your personal data
    Your personal data will be treated as strictly confidential and will only be shared with other
    members of the church in order to carry out a service to other church members or for purposes
    connected with the church. We will only share your data with third partiesoutside of the parish with
    your consent.
  2. How long do we keep your personal data?
    We keep data in accordance with the guidance set out within Irish Data Protection Legislation,
    details of which can be found here(https://www.dataprotection.ie/docs/Data-Protection-Rule7/31.htm) and in the guide “Keep or Bin: Care of Your Parish Records” which is available from
    the Church of England website here https://www.churchofengland.org/about/leadership-andgovernance/church-commissioners.

  3. Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated
    paperwork for up to 6 years after the calendar year to which they relate; and parish registers
    (baptisms, marriages, funerals) permanently.
  5. our rights and your personal data
    Unless subject to an exemption under the GDPR, you have the following rights with respect to your
    personal data: –
  • The right to request a copy of your personal data which the Parish of Kilternan, Church of
    Irelandholds about you
  • The right to request that the Parish of Kilternan, Church of Irelandcorrects any personal
    data if it is found to be inaccurate or out of date
  • The right to request your personal data is erased where it is no longer necessary for the
    Parish of Kilternan, Church of Irelandto retain such data
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal
    data and where possible, to transmit that data directly to another data controller, (known as
    the right to data portability), (where applicable)
  • The right, where there is a dispute in relation to the accuracy or processing of your personal
    data, to request a restriction is placed on further processing
  • The right to object to the processing of personal data, (where applicable) [Only applies
    where processing is based on legitimate interests (or the performance of a task in the public
    interest/exercise of official authority); direct marketing and processing for the purposes of
    scientific/historical research and statistics]
  • The right to lodge a complaint with the Information Commissioners Office (UK) or Data
    Protection Commissioner (Ireland)
  1. Further processing
    If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice,
    then we will provide you with a new notice. The new notice will explain thenew use of your
    personal data prior to commencing the processing. It will set out the relevant purposes and
    processing conditions. Where and whenever necessary, we will seek your prior consent to the new
    processing.
  3. Contact Details
    To exercise all relevant rights, queries of complaints please in the first instance contact the parish
    administrator at 01 295 2643 or at office@kilternanparish.ie.
    You can contact the Data Protection Commissioner (Ireland) on +353 (0761) 104 800; via email
    info@dataprotection.ie or by writing to: The Data Protection Commissioner, Canal House, Station
    Road, Portarlington, Co. Laois, R32 AP23